User Acceptance Testing (UAT)
Public information and documents explaining the testing process used before deployment of new and enhanced Recorder of Deeds services.
Document Library
The following documents are provided for public review to explain the User Acceptance Testing (UAT) process conducted by the Fayette County Recorder of Deeds Office prior to system deployment. Documents are published in redacted form where appropriate to protect personal identifiers and internal operational details that are not necessary for public understanding.
New and Enhanced Services Covered by UAT
User Acceptance Testing also included validation of new and enhanced services being introduced as part of this system implementation. These services are designed to improve security, efficiency, and public access to records.
Testing covered, at a high level:
- Electronic Recording (eRecording): Enabling secure electronic submission of documents to reduce processing time and improve efficiency for filers.
- Deed and Record Fraud Protection: Enhancing safeguards to help detect and prevent fraudulent activity related to recorded documents.
- Improved Document Imaging and Indexing: Streamlining scanning, indexing, and verification processes to improve accuracy and retrieval.
- Enhanced Search and Access Features: Improving internal and public-facing search functionality for recorded documents.
- Modernized Financial and Reporting Workflows: Ensuring accurate receipting, balancing, and reporting consistent with county requirements.
- Security, Audit, and Access Controls: Verifying appropriate user permissions, audit logging, and data integrity protections prior to production use.
These services were tested to confirm they function as intended and support the Recorder of Deeds Office’s day-to-day operations before being made available in a live production environment.
Phased Testing and Ongoing Validation
This User Acceptance Testing represents the first phase of testing for the new and enhanced services being implemented by the Recorder of Deeds Office. Additional UAT cycles may be conducted prior to full implementation to further validate functionality, incorporate refinements, and ensure readiness for production use.
Conducting multiple rounds of testing is a standard practice for complex system implementations and reflects a deliberate approach to accuracy, security, and reliability rather than a rushed deployment.
UAT Documents
User Acceptance Testing (UAT) – Standard Operating Procedure (Public Version)
Document Type: PDF
This Standard Operating Procedure outlines the formal process used by the Recorder of Deeds Office to conduct User Acceptance Testing, including purpose, scope, roles by position, testing phases, acceptance criteria, and record retention. This public version reflects limited redactions for personal identifiers and internal operational details while preserving transparency regarding the testing process and outcomes.
User Acceptance Testing (UAT) – Implementation Plan Overview
Document Type: PDF
This document, provided by the system vendor, describes the general UAT framework, testing expectations, responsibilities, and testing steps used during implementation. It provides context for how testing was structured and evaluated but does not contain county-specific credentials, system access details, or production configuration information.
Notes on Redactions
The documents posted on this page contain limited redactions applied solely to:
- Names of non-elected staff and vendor personnel
- Direct contact information
- Handwritten signature images
- Internal operational details not required for public transparency
No redactions were made to testing timelines, acceptance determinations, or descriptions of the procedures followed.
Additional Information
These documents demonstrate that:
- User Acceptance Testing was conducted during a defined testing window
- Testing included core operations, advanced functions, and security validation
- Issues were tracked internally and reviewed
- The system was reviewed and deemed acceptable for production use
Records Requests or Questions
Members of the public seeking additional information or records may submit a request through established Right-to-Know Law (RTKL) procedures with the Recorder of Deeds Office.