The following documents are provided for public review to explain the User Acceptance Testing (UAT) process conducted by the Fayette County Recorder of Deeds Office prior to system deployment. Documents are published in redacted form where appropriate to protect personal identifiers and internal operational details that are not necessary for public understanding.
User Acceptance Testing also included validation of new and enhanced services being introduced as part of this system implementation. These services are designed to improve security, efficiency, and public access to records.
Testing covered, at a high level:
These services were tested to confirm they function as intended and support the Recorder of Deeds Office’s day-to-day operations before being made available in a live production environment.
This User Acceptance Testing represents the first phase of testing for the new and enhanced services being implemented by the Recorder of Deeds Office. Additional UAT cycles may be conducted prior to full implementation to further validate functionality, incorporate refinements, and ensure readiness for production use.
Conducting multiple rounds of testing is a standard practice for complex system implementations and reflects a deliberate approach to accuracy, security, and reliability rather than a rushed deployment.
Document Type: PDF
Description:
This Standard Operating Procedure outlines the formal process used by the Recorder of Deeds Office to conduct User Acceptance Testing, including purpose, scope, roles by position, testing phases, acceptance criteria, and record retention. This public version reflects limited redactions for personal identifiers and internal operational details while preserving transparency regarding the testing process and outcomes.
Document Type: PDF
Description:
This document, provided by the system vendor, describes the general UAT framework, testing expectations, responsibilities, and testing steps used during implementation. It provides context for how testing was structured and evaluated but does not contain county-specific credentials, system access details, or production configuration information.
The documents posted on this page contain limited redactions applied solely to:
-Names of non-elected staff and vendor personnel
-Direct contact information
-Handwritten signature images
-Internal operational details not required for public transparency
No redactions were made to testing timelines, acceptance determinations, or descriptions of the procedures followed.
These documents demonstrate that:
-User Acceptance Testing was conducted during a defined testing window
-Testing included core operations, advanced functions, and security validation
-Issues were tracked internally and reviewed
-The system was reviewed and deemed acceptable for production use
Members of the public seeking additional information or records may submit a request through established Right-to-Know Law (RTKL) procedures with the Recorder of Deeds Office.